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Meeting Structure and Decision Making Processes |
- The Secretary of the MoEST will chair all steering committee meetings.
- Programme management staff will act as the secretariat for the ESAP SC.
- The steering committee will meet at least semi-annually, but meetings at other times may be called if requested by at least 50% of members or by the Chairman.
- All agenda items must be provided to participants by the secretariat at least one week before steering committee meetings. All documentation for the meeting must also be distributed in advance.
- If aspects of programming reviewed during the meeting fail to reach agreed targets, responsible institutions have two weeks to inform the committees of the reasons for this, along with plans for corrective action.
- The Secretariat is responsible for drafting the minutes of the steering committee meetings and distributing these to all participants within a week of the meeting. The SC will approve the minutes at the next meeting.
The Joint Financing Arrangement between donors and the Government of Nepal stipulates that the ESAP SC meetings should take place:
| Q1 |
Jan-Mar |
First Meeting |
Regular Meeting |
| Q2 |
Apr- Jun |
Second Meeting |
1. Decide on work plan & budget for the coming fiscal year
2. Sign off the audit report for previous fiscal year
3. Hold a separate session for the signatories of development agreements to review progress and make recommendations for future planning, distribution of funds, budgeting etc. |
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| Q3 |
Jul-Sep |
Third Meeting |
Regular Meeting |
| Q4 |
Oct-Dec |
Fourth Meeting |
1. Review the annual progress report
2. Review audit reports
3. Hold a separate session for the signatories of development agreements to review progress and make recommendations for future planning, distribution of funds, budgeting etc. |
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